Standing Committees

 Grant Making and Scholarship Committee Requirements

Authority:

Primarily responsibe for the Foundation's grantmaking program, and is overseen by the Board of Directors. 

Structure:

  1. The Board shall appoint the Committee in consultation with the Chair of the Committee and the Executive Director.
  2. The Committee shall consist of at least 5 members.
  3. A Director of the Board shall be the Chair of the Committee.
  4. Members appointments shall be limited to 2 consecutive – 3 year terms. Terms may be extended at the discretion of the Board. Years served as Chair shall not be included in terms limitations.
  5. The committee shall meet at least 4 times per year.
  6. A quorum for conducting meetings shall be ½ of its members.
  7. The President and the Executive Director shall be non-voting ex officio members of the Committee.
  8. The Executive Director shall ensure that the grantmaking committee functions in compliance with these terms and with directives of the Board.
  9. Where a member is absent from 3 consecutive meetings of the committee without the authorization of the chair, their resignation shall be requested.

Responsibilities:

  1. Provide minutes of its meetings.
  2. Ensure the the grantmaking process is fair, balanced, and responsive to the interests and needs of the community.
  3. Review requests for funding and provide a report to the Board that lists
    1. all applications received
    2. decisions, rationales, and recommendations in respect of each application
    3. the amount of each grant/scholarship/bursary award recommended and the name of the Fund(s) from which each such award is made
  4. Annually review these Grantmaking Terms of Reference and the Grantmaking and associated Policies and Procedures and recommend changes to the Board.
  5. Recommend to the Board processes/procedures for liaison and follow-up to ensure the proper application of awarded grants/bursaries/scholarships