Standing Committees

Investment and Finance Committee

Chair, Tom Da Silva
Members
Al MacGregor
Cathy Palmer
Tim Reynolds
Chris Seeley
Brenda Wartman
Cindy Kennelly

Grant Making and Scholarship Committee

Chair, Shannon Tyner
Members
Shirley Boston
Ian Brumell
Sandra Hogarth
Chris Seeley
Ryan Wartman
Christine Martin-Paul

Nominating and Board Effectiveness Committee

Chair, Chris Seeley
Members
Tim Reynolds
Shannon Tyner
Tom Da Silva

 

Investment and Finance Committee Requirements

Purpose

To maximize revenue to meet financial needs of NDCF, by prudent investment practices that preserve endowment capital and provide long-term growth with a modest degree of risk.

The Investment Guidelines of Toronto Foundation (TF) be accepted in its entirety by NDCF. (Board Motion – October 2006)

Duties and Responsibilities

  1. Responsible to and shall report to the Board of Directors.
  2. Provide minutes of meetings for the Board.
  3. Conflict of interest should be included as an agenda item for each meeting to remind directors/members of their responsibility to declare.
  4. Review these Terms of Reference annually and recommend revisions to the Board.
  5. Review Annually the investment policies and guidelines of TCF to ensure they are in alignment with NDCF’s requirements.
  6. Review Annually any agreement for the investment management of the funds of NDCF and recommend any changes to the Board for its approval.
  7. Recommend annually to the Board the appointment, re-appointment, or change to the investment manager and custodians.
  8. Monitor the investment performance against performance expectations set out by TCF and report annually to the Board.
  9. Meet at least quarterly and review investment performance quarterly with the Board.
  10. Report annually to the Board on Canada Revenue Agency (CRA) requirements affecting the Foundation.
  11. Review fund raising plans if charitable receipts are being issued.
  12. In conjunction with Asset Development & Marketing, assist in setting up new fundholder agreements.
  13. Review and recommend on all financial matters, including but not limited to; budgeting, cash flow, and financial reporting.

Membership

  1. The Chair of the Committee shall be a member of the Board.
  2. Members are appointed by the Board.
  3. Committee members shall serve a maximum of two consecutive three-year terms at the pleasure of the Board.
  4. The Committee shall consist of not fewer than three members.
  5. The President and Executive Director are ex-officio members

 Grant Making and Scholarship Committee Requirements

Authority:

Primarily responsibe for the Foundation's grantmaking program, and is overseen by the Board of Directors. 

Structure:

  1. The Board shall appoint the Committee in consultation with the Chair of the Committee and the Executive Director.
  2. The Committee shall consist of at least 5 members.
  3. A Director of the Board shall be the Chair of the Committee.
  4. Members appointments shall be limited to 2 consecutive – 3 year terms. Terms may be extended at the discretion of the Board. Years served as Chair shall not be included in terms limitations.
  5. The committee shall meet at least 4 times per year.
  6. A quorum for conducting meetings shall be ½ of its members.
  7. The President and the Executive Director shall be non-voting ex officio members of the Committee.
  8. The Executive Director shall ensure that the grantmaking committee functions in compliance with these terms and with directives of the Board.
  9. Where a member is absent from 3 consecutive meetings of the committee without the authorization of the chair, their resignation shall be requested.

Responsibilities:

  1. Provide minutes of its meetings.
  2. Ensure the the grantmaking process is fair, balanced, and responsive to the interests and needs of the community.
  3. Review requests for funding and provide a report to the Board that lists
    1. all applications received
    2. decisions, rationales, and recommendations in respect of each application
    3. the amount of each grant/scholarship/bursary award recommended and the name of the Fund(s) from which each such award is made
  4. Annually review these Grantmaking Terms of Reference and the Grantmaking and associated Policies and Procedures and recommend changes to the Board.
  5. Recommend to the Board processes/procedures for liaison and follow-up to ensure the proper application of awarded grants/bursaries/scholarships

Nominating and Board Effectiveness Committee Requirements

Purpose

The committee is a standing Committee of the Board. The role of the Committee is to prepare an effective succession plan for the Foundation’s Board of Directors. The Committee also oversees the Board’s ongoing educational needs.

Duties and Responsibilities

  1. Annually confirm with the members of the sitting Board that they are able to complete their term of office.
  2. Annually recommend to the Board a slate of of candidates for appointments to fill vacancies on the board of directors and standing committees.
  3. Annually review Board and committee composition in order to identify potential vacancies requiring recruitment of replacement candidates.
  4. Recommend extensions of Board member terms.
  5. Source potential candidates for appointment to the Board.
  6. Ensure the planning and conducting of an orientation program for new Board members.
  7. Annually plan and conduct a review of the Board’s strategic plan.
  8. Ensure the availability of a continuing education program for Board members.
  9. Meet on an as-needed basis.
  10. Annually review these terms of reference and recommend revisions to the board.

Composition

The Committee shall be composed of the President, past President, the Standing Committee chairs, and the Executive Director.